VENDORS

The W.A.R. Rally will be held around the San Jacinto County Courthouse Square, the address is

1 State Hwy 150 Coldspring TX 77331.

Since the Courthouse is a working government building, Friday setup on the Square is NOT permitted. 

🚛 Saturday, May 16th: Setup & Logistics

• Vendor check-in: Please see map for entry route, we ask that you enter via Hwy 150 to E Pine then check in at E Pine & Butler OR the WAR Rally booth at Cedar & Butler. 

• VENDOR PARKING: after unloading Vendor Parking is 1 block away off of FM 1514 at the Jones Educational Complex - Address: 125 FM 1514 Coldspring TX 77331

• 6:00 AM - 8:30 AM: The Square opens for drop-off and setup.

  • Feel free to come anytime during these hours to drop off your booth and setup

• 8:30 AM: All vehicles must be moved out of the vendor area.

• 8:45 AM: Street closures begin (Butler St. and Cedar St. sections).

  • All vehicles MUST be out of event area

• 9:00 AM: Event Starts

• Spots: location assignments will be emailed a few days prior to the event 

• Emails: please make sure email address warrally@harvestreach.org is added to your address book as a contact so emails will not be sent to SPAM 

• Shelter: no booths will be setup at the San Jacinto Co Shelter except for the band booth

• Booths: remember no stakes in the ground or destruction of grass on the square

• Item Restrictions: According to the Vendor agreement: the event is a family-oriented function that are aimed at presenting entertainment and activities suitable for the entire family, including minors. Thus, the event committee reserves the right to restrict the artwork and crafts sold and displayed. Such items must not contain nudity, profanity, obscenity or otherwise objectionable material.

• 🎉 Events & Engagement

  We have a full day planned to keep foot traffic high and visitors engaged:

  • Facilities: Porta-potties will be located at 101 E. Cedar Ave (in front of the 1Community Center).

  • First-aid: booth will be located at the corner of FM 1514 and Butler St.

  • Kids Zone: Bouncy house (9 AM – 4 PM) and Valve Cover Races (11 AM). will be in the field area adjacent to the Community Center

  • Food Trucks/Trailers: will be located catty-corner from the Community Center in the dirt area next to the Senior Center

  • Adult Events: Contests and activities will run throughout the day on the Square.

    • 9 AM Bike Ride

    • 11 AM Valve Cover Races (kids)

    • 12 NOON Beard Contest

    • 12:30 PM Stereo Contest

    • 1 PM Loud Pipe Contest

    • 2 PM Bike Show

    • 3:30 Slow Race

  • Harley Davidson: The Woodlands Harley Davidson will have a booth and do motorcycle demo test rides during the rally

  • The Eagle (102.3) Radio Station will be broadcasting live from the WAR Rally all day

  • KSBJ (89.3) Radio Station /Hope Media Group will have a booth at the event as well

  • Main Concert: Whosoever South performs at 6:00 PM at the San Jacinto Co. Shelter.

  • Security: We will have a First Aid booth and paid security on-site

  • Road crossing: security will help pedestrians cross the road from Square to Shelter

  • Food Trucks/Trailers: please make sure you have obtained a city of Coldspring mobile food truck permit directly from the city prior to the event. https://cityofcoldspring.com/

  📦 Booth Management

  • Teardown: You may begin packing up as early as 5:00 PM. If you wish to stay for the concert crowd, you are welcome to keep your booth open until dusk.

  • Utilities: Please remember that electricity and water are not provided. 

  • Cleanliness: Vendors are responsible for hauling away their own trash at the end of the day.

Questions about the application?

Email: warrally@harvestreach.org